Help your people be more efficient, responsive, secure and compliant

 
 
 
 
 
 

Digital Document Management, Storage and Retrieval for improved Quality Control

The challenge

 

When it comes to demonstrating compliance, or proving it in an audit, we understand the stressors that keep you up at night. Have your employees indexed everything correctly, are all those paper invoices in the second drawer of the filing cabinet? Have you the most up-to-date version of a specific case file? 

 

The change

 

A Managed Document Solution (MDS) provides complete document archivingdocument storing and document searching for local businesses that require a safe, secure repository for the most important business information 

 

Our leading MDS, DocuWare, is certified to comply with international, national and industry operational and compliance standards (see full list below) and helps your business to achieve compliance. Product, company and platform meet the requirements of standards and regulations to safeguard your information and ensure data security.

 
 
 

Security and Compliance

 

Processes improve and become slicker when they are managed more carefully. We can ensure the security, tracking, version control and auditability of all your documents are achieved. Store all your accounting and business critical documents in a legal, compliant fashion that is properly indexed as soon as it's captured and search for them easily via search bar, with version control ensuring the management of drafts and revisions are clearly visible providing a clear audit trail from draft to final version, making audits a doddle. All changes will be recorded in the back end of the software with a log of who changed what and when.

 

In addition to Quality Control, read the '10 other reasons why you need a professional Document Management Solution'

 
 
 

The Benefits of improved Quality Control & Compliance with Managed Document Solutions:

 
  • Easily demonstrate your business's adherence to regulatory standards
  • All documents are scanned and stored in one central location: no more risk of loss of critical paperwork, cut out human error as all Documents are archived and backed up
  • Version control over all documents to enter the system; see who accessed what, when and the they changes made
  • Easy to create, edit documents and have full visibility and traceablility from Managing Director, to Warehouse manager across to your purchasing and accounts teams
  • Audits and assessments are streamlined
  • Iron-tight security – employees have single sign-in to portal once authorised by an admin
  • Amortise Software and installation costs in less than year.

DocuWare Certifications and Compliance Standards

SOC 2, Type 2

 

The Service Organisation Control (SOC) governs how to report on the status of internal control parameters, including security and availability. It follows the AICPA Trust Services Principles and Criteria. DocuWare is certified for SOC 2, Type 2, verifying that it delivers the highest level of security, privacy and compliance to all of our clients.

ISO 27001

 

ISO/IEC 27001 is an international standard on how to manage information security. Has stringent requirements for the production, introduction, operation, monitoring, maintenance and improvement of a document management system for information security. DocuWare is certified and ensures comprehensive information security.

ISO 9001

 

ISO 9001 is the world's most recognised Quality Management System (QMS) standard. The ISO standard regulates the establishment and application of a Quality System for design and sales of standard software for document management. DocuWare is certified according to these standards and meets the highest requirements.

 

GDPR

 

The General Data Protection Regulation addresses the protection of personal data in the EEA.  It affects EU-based companies and foreign companies operating in the EU. Currently there is no GDPR certification. DocuWare enables you to store and process data to ensure GDPR compliance.

Microsoft Gold Partner

 

Having the title Microsoft Gold partner means the company has met the highest standards of Microsoft's widely-recognised partnership program. KBS can provide Managed Document Solutions that meet Microsoft Gold Partner status for DevOps and Cloud integration.

 
 

Document Management trusted and used by: 

 
 

Still unsure how this would apply to your company? Book a free consultation with one of our amazing DocuWare Pre-Sales consultants and speak to them about your businesses needs. Simply fill out the form below and someone will be in touch.

 
 
 

Delivering Local Technological Expertise

to Local Businesses

 
 
 
 
 
 
 
 
 
 

CONTACT

Call 02890 370073

Mon - Fri, 9am to 5pm

Email: contactus@kbsgroup.co.uk

 

HEAD OFFICE

159 Dargan Crescent

Belfast

BT3 9JP